• 11-Jan-2018 to 25-Jan-2018 (CST)
  • Trades & Industrial (T&I)
  • Saskatoon, SK, CAN
  • Term

Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution.  Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2000 students into our urban and community programs annually as well as serving over 4800 clients through our eight Career Centres across the province.  The Saskatchewan Indian Institute of Technologies is playing a significant role in Saskatchewan's economic future.  You can contribute to that success while building your career. 

The Department Assistant provides administrative functions and works in a fast paced environment with constantly changing demands and priorities. There is a requirement to be discreet in handling sensitive and confidential information, as well as organized, thorough, and conscientious to ensure high quality work. The work has department-wide impact and involves coordination with internal and external stakeholders in managing responsibilities and projects of department wide scope. This position provides additional support as required and includes the following broad range of accountabilities:

  1. Administrative Support & Office Coordination

    • Extensive knowledge of the functions, purposes and programs of SIIT to answer and direct routine inquires and promptly respond to inquiries as required
    • Provide professional administrative assistance to your direct supervisor and to employees in your department in order to support the accomplishment of business activities
    • Coordinate all logistics of meeting requests including booking rooms, set up and take down of technology requirements, catering and refreshment requirements; as well as travel and accommodation requirements as required
    • Process faculty and administration expenses, as well as attendance forms for signature, filing and distributing where appropriate or as assigned
    • Handle and process documents with confidentiality and compliance while exercising best practice with administrative procedures: records management, records destruction and file maintenance - physical and electronic as well as the retention and destruction of documents
    • Maintain the filing systems of the department and supervisor
    • Purchase order coordination: distribution to vendors, creation of purchase orders, appropriate coding, and ensuring established procedures are followed
    • Provide support and back-up coverage to departments and other Administrative Assistants during periods of high workload, absences, as requested, and as approved by their immediate Supervisor

Required Competencies: Flexible & Adaptable; Effective Communication; Relationship Building; Results Oriented; Client Focus; Attention to Detail; Teamwork

Required Qualifications and Experience: Successful completion of a business certificate or diploma, combined with at least two years of relevant administrative office experience.  Good understanding of executive administrative processes and procedures coupled with a proven proficiency with a variety of software programs in the Microsoft Office Suite (particularly Excel, Word and Access) and other data management software; a minimum typing speed of 60 wpm is required.  An equivalent combination of education and experience may be considered. Knowledge of First Nations cultures and organizations would be an asset. Candidate must have a valid driver's license and reliable transportation as travel may be required. Knowledge of SK Apprenticeship system would be an asset.

Location: Saskatoon, SK

Dates: February 26, 2018 - October 11, 2019


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